Creating a distribution address

A new distribution address can be created via

• menu options
• during the execution of account management functions
• while executing field visits

The type of address that can be created depends on the rights of the current user. Invoking the creation results in the display of the following screen. Note: Some of the fields on this screen will be shown based on the type or address to be created as well as on other settings for your site.

Complete the fields as follows and hit the validate button to confirm your entries.

Field	Description	Comments
Establishment	The name of the establishment	This should correspond to the postal address name and must contain more than 3 characters,
Address	The postal address	Can span multiple lines and contain street name and number, PO bos numbers etc.
Country	Select the country from the dropdown combo	Country codes are based on the ISO2 standard.
ZIP code~and~Locality	Enter the ZIP code and the locality	For some countries, the task proposes localities based on your partial entries in these fields.
Address category	Select the category to be assigned to the new address	The list of available categories depends on the current users access rights.
Our reference number	Visible only if your site allows for unique address reference numbers	Field must either be empty or contain a unique identifier. A unique identifier is required if you create an account and your site uses the ERP interface and uses this number to communicate with the ERP.
Parent organisation	Select the parent organisation from the list of available parents	This is an optional entry and the contents of the list of parents depends on the address category you entered above.
Management account	Select the account managing your products for the address.	Optional entry. If shown in red, management account is not actif. This entry is automatically set to the parent address if the parent is an account.
Accounts reference for address	If known, enter the identifier used by the management account for the address.	Field must be either empty or contain a unique account specific identifier. This information will be used when processing selling in figures when available.
The following three fields are available for outlets only
Distribution channel	Select the distribution channel to be assigned to the outlet.
Outlet type	Select the type of the outlet from the list	The list of available outlet types is build when selection the distribution channel above as the types depend on the channel.
POS Type	Select the POS type from the list.
ERP customer ID	Available only if ERP interface activated for your site and if there is no unique address reference number being used for the ERP.	The customer ID must be unique and cannot be empty.
Phone number	The main phone number	Optional.
Language	Visible only if your installation supports more than one site. Select the language spoken by the people at the address from the list of available languages.
WEB site	The URL of the WEB site of the address (if any).	Optional

Multiple market considerations

In a multiple market installation, accounts and distributors are recorded for the current market only. If required, these addresses can be enrolled in other markets later by using the enrollment task. Outlets with management accounts are automatically enrolled in all of the management account markets and market related data other than for the current one need to be completed later. Refer to this chapter for more information.